Record Checks

This is a basic police record check that provides criminal convictions.

The CRC will include criminal convictions in Canada and summary convictions for the past five years; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The CRC will not include non-convictions, outstanding entries such as charges before the Courts or warrants, absolute and/or conditional discharges, current judicial orders, criminal convictions where a record suspension was granted, convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, Vulnerable Sector Search, youth convictions that are not a part of an adult record for non-government agencies.

Fingerprints may be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

Level 1 checks are often required for the following:

Labourer/trades/maintenance
Office manager
Working Visa
Immigration/Permanent Resident

Apply for a Criminal Record Check

This is a more thorough police record check which includes outstanding warrants and charges in addition to the information that is included on a criminal record check.

The CRJMC will include criminal convictions in Canada and summary convictions for the past five years, outstanding entries such as charges before the Courts or warrants, absolute and/or conditional discharges within their disclosure period (1 and 3 years respectively), current judicial orders; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The CRJMC will NOT include non-convictions, criminal convictions where a record suspension was granted, convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, Vulnerable Sector Search, youth convictions that are not a part of an adult record for non-government positions.

Fingerprints MAY be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

A Level 2 record check is often required for:

Students (school placements)
Name change
Retail store clerk
Security guard
Adoption

Apply for a Criminal Record and Judicial Matters Check

This is our most thorough PRC, however, it is restricted to those who are seeking employment and/or volunteering in a direct position of trust or authority over those that are considered to be Vulnerable within Canada.

The VSC will include criminal convictions in Canada and summary convictions for the past 5 years, outstanding entries such as charges before the Courts or warrants, absolute/conditional discharges within their disclosure period (1 and 3 years respectively), current judicial orders, Not Criminally Responsible by reason of mental disorder, non-convictions in exceptional cases, record suspensions as authorized by the Minister of Public Safety; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The VSC will NOT include convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, youth convictions that are not a part of an adult record for non-government positions.

Copies are not available for the VSC as per the definition of a vulnerable person defined in section 6.3 of the Criminal Records Act and in the requirement that a VSC can only be conducted for individual positions.

Fingerprints MAY be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records and/or to for elimination purposes of a record suspension for the Vulnerable Sector. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

Level 3 record checks are often required for:

Camp counselor
Daycare worker
Health professionals (doctor, nurse, personal support worker)
Foster parents
In-school custodian
Lifeguard
Minor sporting coach/trainer
Retirement home worker
School teachers/bus drivers, crossing guards
Scout leader
Social worker
Taxi/UBER driver
Youth Worker
Student/school placements

Apply for a Vulnerable Sector Check

This check applies to individuals seeking employment, caregiving, or volunteer roles involving direct trust or authority over persons covered by O. Reg. 155/18 under the Child, Youth and Family Services Act, 2017, or O. Reg. 200/99 under the Intercountry Adoption Act, 1998. Those required to provide a broad record check under O. Reg. 155/18 are specified in section 121 of that regulation.

The following information may be included within a broad record check. Please refer to section 119 of O. Reg. 155/18 of the Child, Youth and Family Services Act, 2017 or section 16 of O. Reg. 200/99 of the Intercountry Adoption Act, 1998 for full details.

The release of some information below is subject to police discretion and applicable laws, including O. Reg. 347/18 under the PRCRA and the Criminal Records Act (Canada). O. Reg. 155/18 under the Child, Youth and Family Services Act, 2017, and O. Reg. 200/99 under the Intercountry Adoption Act, 1998, do not permit or require disclosure prohibited by the Criminal Code, Criminal Records Act, Youth Criminal Justice Act, or other Canadian laws.

• Information about every criminal conviction for which a person has been convicted, except in respect of which a pardon has been issued or granted under the Criminal Records Act (Canada), unless disclosure is authorized under the Criminal Records Act (Canada).
• Every criminal offence of which the person has been found guilty and has been discharged, except an offence in respect of which the Criminal Records Act (Canada) requires that the record be purged. Information about every finding of guilt under the Youth Criminal Justice Act (YCJA) in respect of the person during the applicable period of access under the YCJA.
• Information about every outstanding order of a judge or justice of the peace made against the person in respect of a criminal matter, including a probation order, prohibition order or warrant.
• Information about every outstanding restraining order made against the person under section 35 of the Children’s Law Reform Act, section 46 of the Family Law Act or section 137 of the Child, Youth and Family Services Act, 2017, or any predecessors of those sections.
• Information about every outstanding criminal charge against the person.
• Information about every criminal charge against the person that:

                                *Resulted in a finding of not criminally responsible on account of mental disorder,

                                *Resulted in a stay of proceedings,

                                *Was dismissed by the court, or

                                *Was withdrawn by the Crown

• Information about every contact between the person and a police service where there is a written record, unless,

                                *disclosing the information could reasonably interfere with a law enforcement matter,

                                *A police service has not made the person aware of the contact,

                                *The person was a minor at the time of the contact, or

                                *The information is not relevant to the person’s suitability to perform caregiving duties                                      for a child or to reside in a place where a child is residing and receiving care.

• Every contact between the person and a police service where actions taken against the person under the Mental Health Act determined that the person was suffering, or apparently suffering, from a mental disorder of a nature or quality that would likely result in serious bodily harm to them or to another person or in serious physical impairment of themselves.

Additional copies are not available for the Broad Record Check.

Fingerprints MAY be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records and/or to for elimination purposes of a record suspension for the Vulnerable Sector. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

Broad Record Checks are required for:

• Residential Licensing
• Adoptive Licensing
• Primary Caregivers
• Foster parents
• Adoptive Parents
• A person responsible for the custody, care, and control of a child
• Child and Parent Resource Institute Positions
• Professional Affiliation with a service provider

FEES

The fee for a Broad Record Check is $57.75.  When applying you MUST include a letter from your organization in order to have your application completed.  Failure to upload your letter will result in your application being cancelled and NO REFUND will be issued. You will have to reapply.

Apply for a Broad Record Check 

All applicants wishing to receive volunteer rates must provide a letter from the agency where they intend to volunteer that includes the following information:

• The name and address of the agency that requires the police check
• Your name

The reason for the police check (e.g., coach, etc) and where a VS check is required, who you will be working with (children, seniors, disabled people, etc). This must be printed on the agency's letterhead

A statement that you will not be paid for your work, nor compensated for any expenses.

Volunteer Screening Handbook for Agencies
https://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/scrnng-hndbk/index-en.aspx

Driver's Licence (issued by a Canadian province or territory)

Foreign Driver's Licence

Canadian Passport

Foreign Passport

Canadian Citizenship Card

Permanent Resident (PR) Card

Certificate of Indian Status

Valid student identity card from a Canadian or foreign institute

Firearms Acquisition Certificate (FAC)

Canadian National Institute for the Blind (CNIB) identification card

Federal, Provincial, Municipal Identification (MFID)

Birth Certificate

Ontario Photo Card

Fishing, Boating or Hunting Licence

Non-Photo identification, which provides both the name and date of birth of an individual.

*Health cards and S.I.N. cards are not accepted.